Outsourcing your payroll? Here’s three tips for employers…

Outsourcing payroll duties to third-party service providers can streamline business operations, but the IRS reminds employers that they are ultimately responsible for paying federal tax liabilities.

Recent prosecutions of individuals and companies who – acting under the guise of a payroll service provider – have stolen funds intended for payment of employment taxes makes it important that employers who outsource payroll are aware of the following tips from the IRS:

1. Employer Responsibility:  Even though you forward the tax payments to the third-party to make the tax deposits, you – the employer  – are the responsible party.  If the third-party fails to make the federal tax payments, the IRS may assess penalties and interest.  The employer is liable for all taxes, penalties and interest due.  The IRS can also hold you personally liable for certain unpaid federal taxes.

2. Correspondence:  The IRS strongly suggest you do not change the address of record to that of the payroll service provider.  That could limit your ability to stay informed of tax matters involving your business.

3. EFTPS:  Choose a payroll service provider that uses the Electronic Federal Tax Payment System.

Contact me if you have any questions!

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Open your envelope from the IRS

I had a client come to me with an envelope from the IRS and it was unopened.   They had received the envelope a couple of months before.

Mail from the IRS or the State, is usually time dated and you need to respond.

They might just want clarification or they might say you owe money.

You can write and dispute, but you must respond.

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Did you receive a letter from the IRS or the State of Michigan?

Jan McDonough

Jan McDonough

I can help you with your tax problem. I am a licensed enrolled agent and can help respond to letters  you receive from the IRS or the State of Michigan.

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How About Just 10 Minutes a Day?

Make time in your weekly and monthly schedule for recordkeeping and filing.

Entering checks and receipts into an accounting system, filing your paperwork, and reviewing your business financial statements needs to be done on an ongoing basis. Even 10 minutes a day can make a huge difference in how well your office is organized.

Also, doing a monthly review of your Profit and Loss and Balance Sheet statements should reveal any glaring mistakes that can be corrected now instead of next tax time.

Jan McDonough

Jan McDonough

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Tips for a Better Tax Year


  1. Think about the impact of major life decisions on your taxes. Are you expecting? Divorcing? Buying a new house? Retiring? Major life decisions could potentially impact your federal income tax picture. If you’re planning to make a big change, ask us for advice.
  2. Resolve to keep better records. In order to stay organized, consider a new record-keeping strategy. You might want to try a different household filing system or buy a hand-held scanner to keep receipts and other records at your fingertips.
  3. Don’t get discouraged. So maybe tax season wasn’t a breeze this year. Maybe you owed more than you planned or you struggled to find your records. Keep in mind that was last year. Tell yourself that you’ll do better this year – and then do it.
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